Background Screening

Background Screening

Updated Thursday November 15, 2018 by WRA Editor.

Purpose

The primary objective of the WRA's Background Screening Policy is to protect the children who participate in WRA programs.  A secondary goal is to protect our parents, adult volunteers, and spectators. 

Pennsylvania state law requires that WRA volunteers who work with children obtain and provide background checks (in addition to the WRA registration and EPYSA Soccer Risk Management clearances).  The required clearances must be submitted to WRA (uploaded electronically) before a volunteer is permitted to work with children. That means you cannot coach or otherwise work with children in any WRA programs until you complete and submit all of the documents and information outlined below.  Please email info@wrasports.com with any questions regarding this policy. 

Please click here http://www.keepkidssafe.pa.gov  for answers to "Frequently Asked Questions" about the PA Child Protective Services Law. After opening the link, you will be able to start the background check clearance process by clicking on the Child Abuse Clearance Box (located on the right side of the page).

The three (3) clearances/documents that must be completed and uploaded to WRA's secure database are:

1. Pennsylvania State Police Record Check

2. Child Welfare Clearance

3. Signed Disclosure Statement (for PA residents who have lived in PA continuously for more than 10 years - click on this link for the form: ) OR an FBI fingerprint-based record check (for those who have not lived in PA continuously for the past 10 years - go to _____________ and use code 1KG6ZJ).  

Once you have completed all of the mandated clearances, you must submit the clearances in .pdf format to the WRA secure database by clicking on this linkhttp://www.emailmeform.com/builder/emf/WRA/Backgroundcheck  and completing the form and uploading the documents.  

Privacy of Background Checks:

All information submitted to WRA as per these requirements will be considered confidential between that individual and the WRA Executive Board of Directors. Files uploaded to WRA are encrypted in storage and transmission to our Submission system with AES 256 SSL encryption.  Our hosted solution maintains both SSAE-16 Type I and Type II attestations in conjunction with their auditor SSAE 16 Solutions.

Parents' Responsibility:

The Kid Safe Program and Criminal Background Check are valuable tools that Whitpain Recreation Association and similar organizations use to help protect our children from dangerous people. These tools are not 100% fool proof, however, and are not a guarantee. It remains your responsibility as a parent to supervise your children, to get to know the people working with your children, and to inform the nearest WRA representative (coach/commissioner) or the Police if you become aware of any behavior that you believe is inappropriate.  The Commonwealth has created a portal for reporting purposes: www.compass.state.pa.us/cwis or 800-932-0313.

WRA Policy Statement

Anyone over the age of 18 applying for a role within the WRA that puts them in contact with children (including but not limited to coaches and assistant coaches) must complete a criminal background check.  Returning volunteers will be re-screened annually.  A volunteer is not authorized to work with children until a background screening has been processed and approved by the WRA.  WRA Board members will also be screened annually.  The WRA’s primary mission is to provide a safe, healthy environment for its youth participants.  Every effort will be made to protect the privacy interests of Board members and volunteer applicants, to the extent that such efforts are not inconsistent with that primary mission.

Documents/Forms:

  • WRA Background Screening Policy can be found by clicking here.
  • WRA Parent or Guardian Attestation for Minor/Student Volunteers can be found by clicking here.
  • WRA Volunteer Affirmation Form for Minors/High School Students can be found by clicking here.